Beat the Heat: Planning Your Summer Events

In a little under two weeks, the summer season will officially begin. But in our neck of the woods, it already feels like it’s here! The South is known for having extreme temperatures and sometimes unbearable humidity in the summer. We’ve compiled a list of helpful tips and tricks to help you and your guests stay cool over the next few months:

  • Drink Water:

The best way to make sure your body is cooled down and staying hydrated is to drink plenty of fluids. Drinking the proper amount of water, anywhere from 1.9 to 3 liters of fluids per day, will replace the much-needed fluids that are lost by bodily functions such as sweating. Even mild dehydration can lead to a lack of energy and dizziness. When deciding which liquids to drink or serve at your event, water should always be on the list. If you need a little flavor with your water, try infusing it with fruit or herbs.

  • Find (Or Create) Shade:

Sometimes finding shade is easier said than done, but taking time out from activities in a shaded area can aid in keeping your body temperature down. You can either utilize natural shade such as trees, or create your own by using tents or umbrellas. This will provide you and your guests a nice place to interact and keep cool. Also, installing a fan system or climate control system during the event can keep air circulating and create a nice breeze 

  • Schedule Outdoor Activities Outside of Peak Hours:

With the temperatures normally rising to their maximum between 1 p.m. and 4 p.m., planning your events either before 10 a.m. or after 6 p.m. can reduce the amount of time spent in direct sunlight and extreme heat. Some fun summer activities that fit into this schedule could be a picnic brunch, alfresco dinner party or DIY outdoor movie night 

  • Dress Light:

Breathable clothing is better clothing – at least when you are trying to stay cool. The best types of fabric to wear are either cotton or linen, as these not only feel lighter, but also they are made with natural fibers, which soak up excess moisture and allows it to evaporate. Synthetic materials such as polyester, trap heat and liquid. Lighter colors, such as white and pastel shades, don’t absorb sunlight like dark colors, allowing the clothing itself to stay cooler. You could implement these ideas into your event by having a light-colored dress code or theme.


Follow these tips to ensure you and your guests will be keeping it cool in the summer sun!


Needing a tent for your next special event? Contact us today – we’ve got you covered. 

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